Bookkeeper

Bookkeepers maintain complete sets of books, keep records of accounts, verify the procedures used for recording financial transactions, and provide personal bookkeeping services.

Bookkeeping, accounting, and auditing clerks are an organization's financial record keepers. They update and maintain one or more accounting records, including those, which tabulate expenditures, receipts, accounts payable and receivable, and profit and loss. They have a wide range of skills and knowledge from full-charge bookkeepers who can maintain an entire company's books to accounting clerks who handle specific accounts. All of these clerks make numerous computations each day and increasingly must be comfortable using computers to calculate and record data.

Potential jobseekers and career professional hopefuls alike are employed throughout the private and public sectors, or they may even be self-employed and/or work on contract.

Bookkeepers of all ages, gender, background, training and level of mastery and expertise, as well as candidates working in/across numerous industries, would typically perform some or all of the following duties:

• Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
• Post journal entries and reconcile accounts, prepare trial balance of books, maintain general ledgers and prepare financial statements
• Calculate and prepare checks for payrolls and for utility, tax and other bills
• Complete and submit tax remittance forms, workers' compensation forms, pension contribution forms and other government documents
• Prepare tax returns and perform other personal bookkeeping services
• Prepare other statistical, financial and accounting reports.

In small establishments, bookkeeping clerks handle all financial transactions and recordkeeping. They record all transactions, post debits and credits, produce financial statements, and prepare reports and summaries for supervisors and managers. Bookkeepers also prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to the bank. They also may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

In large offices and accounting departments, accounting clerks have more specialized tasks. Their titles often reflect the type of accounting they do, such as accounts payable clerk or accounts receivable clerk. In addition, their responsibilities vary by level of experience. Entry-level accounting clerks post details of transactions, total accounts, and compute interest charges. They also may monitor loans and accounts, to ensure that payments are up to date.

More advanced accounting clerks may total, balance, and reconcile billing vouchers; ensure completeness and accuracy of data on accounts; and code documents, according to company procedures. These workers post transactions in journals and on computer files and update the files when needed. Senior clerks also review computer printouts against manually maintained journals and make necessary corrections. They may review invoices and statements to ensure that all the information appearing on them is accurate and complete, and they may reconcile computer reports with operating reports.

Auditing clerks verify records of transactions posted by other workers. They check figures, postings, and documents to ensure that they are correct, mathematically accurate, and properly coded. They also correct or note errors for accountants or other workers to adjust.

As organizations continue to computerize their financial records, many Bookkeeping, accounting, and auditing clerks are using specialized accounting software on personal computers. With manual posting to general ledgers becoming obsolete, these clerks increasingly are posting charges to accounts on computer spreadsheets and databases. They now enter information from receipts or bills into computers, and the information is then stored either electronically, as computer printouts, or both. The widespread use of computers also has enabled Bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, procurement, and billing. Many of these functions require these clerks to write letters, make phone calls to customers or clients, and interact with colleagues. Therefore, good communication skills are becoming increasingly important in the occupation

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Various colleges, universities, online business-degree providers, community courses and specialist certification providers, are all accessible and available online. There are both in-class, distance/correspondence and online classes available. Your local securities office and/or any local bank or current practitioner, will be able to provide you with valuable insights to get your career-search started.

Completion of secondary school is required. Completion of a college program in accounting, bookkeeping or a related field or completion of two years (first level) of a recognized professional accounting program (e.g., Chartered Accounting, Certified General Accounting), or courses in accounting or bookkeeping combined with several years of experience as a financial or accounting clerk are required. Progression to professional accounting occupations is possible with additional training.

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